IWCA Policies

These policies have been established at IWCA Board meetings or at General Membership meetings in order to clarify and augment the By-Laws. A date in parentheses (if one appears) after an item represents the Board Meeting or Annual General Meeting at which the policies were voted into effect. They were reaffirmed by action of the Board on February 13, 2010.  However, this is intended to be a living document with updates as new policies are established. New policies will be published in the minutes of Board meetings and AGM and updates to this document may be published as needed.

If you, as a member, feel that any policy needs to be changed or added, a written proposal should be submitted to the Secretary and the chairman of the policy committee. Policies are not intended to override or alter any of the By-Laws.


ARTICLE I: Name and Objects

 

ARTICLE II: Membership

Membership Committee.
• Receive applications for membership in the club. Provide list of applicants to the secretary and to the editor of Harp and Hound for publication, and receive resulting letters of comment.
• The membership chairman will keep files of membership applications. (9/23/89)
• An applicant for active membership should be an associate member for at least two years. (5/18/94)
• New associate members are sent both Harp and Hounds for the year to which their dues are first applied, even if they join after the first issue has been mailed. (5/24/01)
• Associate memberships are not transferable. (1/22/01)
• Retain the procedure of charging for IWCA membership list. (2/12/10)

 

ARTICLE III: Meetings

 

ARTICLE IV: Directors and Officers

Section 1 (a) Board of Directors.
• To adopt the latest edition of Robert's Rules of Order for IWCA Board meetings. (2/12/2010)

Section 2. Officers
Secretary:
• Any member who does not want their address published on the membership list should send that request, in writing, to the club secretary. (9/28/86)
• Secretary will send electronically a general mailing at least 60 days prior to each Board meeting, to include new membership applicants and the Board actions from the last Board meeting. (2/12/2010)
• If requested from a member in writing, the secretary will send a paper copy of the electronic mailing. (2/12/10)

 

ARTICLE V: The Club Year, Voting, Nominations, Elections

Section 3. Annual Election

NOMINATION OF JUDGES for IWCA COMPETITIVE EVENTS
The board will seek input of Active Members to determine the selection of judges for the IWCA Specialty and will abide by their wishes to the extent possible.

ELECTION POLICIES
• Ballots are to be sent to a CPA firm, and delivered to the tellers at the AGM. (6/97)
• In the eventuality of a tie for First Vice-President, on the basis of precedent, the winner will be decided by the toss of a coin. (4/19/88, reaffirmed 4/18/90)
• All election results are to be posted ASAP at show headquarters and at the show site. (5/3/95).

 

ARTICLE VI: Committees

Challenge Trophy Committee.
• Challenge trophies may only be retired by an active or associate member. (2/15/92)
• Challenge trophies will be held by the club until retired. (5/5/96)
• The IWCA Founders Trophy will remain for Breeder of Best of Breed (10/26/08)

Harp & Hound.
•The position of Editor will be a five year term, beginning 1993. (10/3/92)
Harp & Hound Yearbook.
• Every award offered by each Specialty and Regional club in the US and submitted to the IWCA Yearbook editor shall be published and pictured including all conformation class placements, major awards, AOM, non-regular classes and performance events.(4/11/08)

Legislative Committee.
• IWCA Legislative Committee and approved networks use the IWCA logo on official club correspondence approved by the committee chair or an approved designated alternate. (10/26/08)

Trophy Committee.
•Trophy Committee policy changes are to be approved by the Board. (2/12/10)• All trophies purchased for the specialty will be of similar quality. (1/30/93)

Website Committee.
• The board has final approval for all material posted on the website. (2/12/10)
• Maintain web site and report periodically to the Board on its activity.

 

ARTICLE VII: Discipline

ARTICLE VIII: Amendments

ARTICLE IX: Dissolution

ARTICLE X: Order of Business

 

OTHER POLICIES

USE OF CLUB LOGO
The registered trademark artwork, more commonly known as the IWCA logo, USPTO Reg. No. 3,094,911 is to be used only on the H&H magazine, official club correspondence, show trophies, and show literature. All other usage, including fund raising, must be approved by the Board of Directors. (5/15/2011)

MEMORIAL FUND
Establish a budget for a “Memorial Fund”. Transfer $500 from the General Fund to the Memorial Fund, and keep level of the fund at $500 a year. This fund recognizes by the membership of the IWCA, passing of members who have contributed to the club in a significant way. Money will be sent to a charity of the family’s choice, but if none, then contributions will go to The Irish Wolfhound Foundation. (5/18/04)

JUDGE REPLACEMENT
• In the event that a Judge engaged by the IWCA to judge its National Specialty is unable to fulfill his/her assignment, the Judge(s), in contracted order will be given first right of refusal. If a substitute is not established, then the results from the most recent judges’ election will be utilized, starting with the next judge on the list until the position is filled.
• In the event that an advertised judge is unable to fulfill his/her assignment either after the opening of the show or after part of the classes have already been judged, the IWCA will substitute a judge according to the AKC Rules and Regulations, Chapter 7, Sections 10-11. (8/3/2007)

REGIONAL SPECIALTIES
• The Board will approve only one (1) specialty per year for any regional specialty club. (5/18/94)
• Regional Specialties may not be held sooner than one month prior to the National Specialty and 30 days later than the National Specialty. Dates for Regional Specialties must be approved by the Board of Directors of the IWCA.

• Specialties sponsored by regional clubs must be separated by 30 days if the location of the shows is within a 200 mile radius of each other. Preference for dates is to be given to the club who has the oldest AKC approved corresponding show dates. Exceptions may be considered on a case by case basis. Effective date is Jan. 1, 2007. (2/3/2006)

• The IWCA Board may approve Regional Specialty Dates for 3 years in advance.
 

Return Home

Links to this site do not imply endorsement of any products, services, organizations,
companies, information providers or content of the linking site by the IWCA, Inc.

Materials on this and connected pages are the property of the Irish Wolfhound Club of America 
and cannot be reprinted, redistributed or otherwise used without written permission of the IWCA.

The information on this site is provided as a public service. Listings of  manufacturers, practitioners, publications,
suppliers, or links to commercial  or non-commercial sites do not constitute an endorsement on our part. 
There is no implied or express warrant or guarantee of merchantability or fitness for any particular usage, application or purpose.